Travel Per Diem Reimbursement

Business Operations completes travel authorizations and expense reports for specific departments.  If there is a question regarding if Business Ops processes travel requests for your department please contact Business Ops at 852-7549 or businessops@louisville.edu

Travel - Per Diem - What is it?

Per Diem is the method use by the university to reimburse meal expenses duly authorized and incurred for the conduct of University business by employees, students and other persons in the official service of the University.  To claim per diem the traveler must have an overnight stay.  Please see the policy for per diem here. 

Travel Authorization - Per Diem - How do I estimate?

For departments that use Business Operations, the first step is to complete the Travel Estimation Form including a recommended per diem estimate of $75.00 per day.  The traveler’s department may have a different estimated per diem amount and if that is the case please use the departmental recommendation. 

Expense Report – Per Diem- What do I do?

The per diem on the expense report is reimbursed per day based on the travel departure and return times and what meals are provided by the hosting facility.  The location of the travel determines the daily amount the traveler receives for each meal.   For international per diem rates click here.  For domestic travel rates click here.  

If Business Operations is completing the traveler’s expense report, the attached per diem sheet must be completed and e-mail to Business Operations (businessops@louisville.edu).  Please put the dates of travel and an X in the box of each meal the traveler would like to claim. 

Please contact Business Operations with any questions,

By phone: 852-7549

By e-mail: businessops@louisville.edu