Bi-weekly Timeload NON Time Escalation Rules

I received an email regarding a change to my timesheet, and there is a note on my timesheet that I had NON time for this pay period and that Vacation/Personal Leave was used to cover. Why did this happen?

It is best practice that biweekly employees should enter hours worked on their time sheets on a DAILY basis.  Following this daily routine will ensure the information is up to-date and accurate. However if for some reason your timesheet is left incomplete it is University policy that all classified permanent employees not enter into an unpaid status. Therefore if at any time a timesheet shows NON (unpaid) time, Business Operations will process chargeable leave in accordance with these escalation rules.

If your timesheet is left incomplete:

Business Operations will first utilize Vacation hours, if there is not enough available Vacation hours subsequent CPA (Personal) leave will be used to cover the NON hours. Only at the time of all applicable and available leave being used (aside from SICK) will an employee be allowed to enter into NON time. 

If it is unclear as to why the employee was out of the office, Business Operations can not utilize sick time without documentation from the employee/department.

Important note: If you worked, and forgot to enter your time, you will need to work directly with your supervisor and your timekeeper as soon as possible to have a paper timesheet submitted to payroll to adjust your leave hours back. If the adjustment is made after the pay cycle has ended you will see the returned hours and adjusted information on the next pay check. 

I actually clocked in and out but I still got an email stating that my Vacation and/or personal time was used, why did this happen?

If you request more leave than is available to you your leave balances will be processed by the following rules:

•  If excessive Sick time (SCK) is requested then Vacation time (VAC) will be charged. If there is no available Vacation time (VAC) then Personal time (CPA) will be charged. If no Personal time (CPA) is available only then will Non‐hours (NON) be used. Non‐hours are unpaid.
• If excessive Personal time (CPA) is requested then Vacation time (VAC) will be charged. If no Vacation time (VAC) is available only then will Non‐hours (NON) be used. Non‐hours are unpaid.
• If excessive Vacation time (VAC) requested then Personal time (CPA) will be charged. If no Personal time (CPA) is available only then will Non‐hours (NON) be used. Non‐hours are unpaid.