I will be managing my department's reconciliations and I need access to BA. What is this program and how do I gain access?
BA is also known as BA3 and/or BA4. It is the department management system currently used by some university departments to reconcile speedtypes and produce financial reports.
In order to get access to BA fill out the attached form below. Please supply the level of access employees should be given. Submit the completed form to email@example.com.
A guide to understanding access levels can be found below:
Department Admin - Only one per department. This is the BA superuser for the department and they have permissions to add/delete speedtype records, add/delete expenditures and encumbrances for operating and payroll.
Accountants - Have the ability to change the information on the speedtype, delete A/P and payroll expenses but cannot create payroll encumbrances. Example of use: someone who reconciles, but cannot enter payroll encumbrances.
Payroll - Payroll access can enter payroll encumbrances and delete payroll expenses but not A/P expenses. Example: someone who manages all payroll encumbrances and expenditures.
Account Read Only - This access has the ability to run reports out of BA but nothing else in the system. Example: LFO (Lead Fiscal Officer) or VP who only wants to view reports.
Non pay change - This access type cannot change, delete or add anything related to payroll. This role also cannot delete A/P expenses. Example: someone who reconciles speedtypes but has no need to delete payroll or A/P expenditures.
Import - An individual with Import access can access BA4 forms only which includes the JV and an encumbrance form that allows users to enter any type of encumbrance into BA without accessing the system directly. Example: someone who does not reconcile or run reports, but only enters encumbrances in BA.