Deposit Processing

This article will guide you on how to complete a deposit from receiving the check to providing posting information to University Accounting.

When you first receive the check, please make sure you endorse it with the university stamp and log it onto your Cash Posting Grid and Cash Log, this form can be found here. Once you have logged your check, please remember you have three business days to deposit your check. If the check is not deposited that day, please remember it should be locked in a secure cabinet/safe.

When you are ready to deposit the check, fill out your deposit ticket and be sure it is stamped with the university supplied endorsement stamp. If you do not have these supplies, you can order them from the Controller’s Office. Here is a link to the Deposit Slip Order Form and you can email Treasury Management to get an endorsement stamp.

Check and deposit slip should both be put into the Tamper Evident Bag and sealed. The bag should be delivered to one of the following: The Bursar Office which will have an armored car to pick-up the bag or you can deliver it to a PNC Branch. If delivering to a PNC Branch, please keep a copy of the receipt for verification that the deposit was received.  

Cash Posting Grid and Cash Log should now be completed and sent to University Accounting. If Business Operations Finance Team or Business Strategic Support provides reconciliations to your department, please also send to Business Operations. For instructions on how to complete the Cash Posting Grid, please see the Quick Start Guide - Posting Grid or you can watch the Deposit Process Video.

The link to the Departmental Cash and Check Control Policy can be found here if you need additional information.   

Please note the following:

• If you receive a donation, this should be deposited into a Gift or an Endowment. The mailing address can be found here. If you have any additional questions regarding a Gift or Endowment deposit, please email UofL Foundation.
• If you receive a check for a Sponsored Program, please contact Sponsored Programs Financial Administration.