OnBase Journal Voucher Submission

When the Journal Voucher form has been completed and all necessary approvals have been obtained, the form must be uploaded into OnBase via the Department General Ledger Form for workflow approvals and processing. 

Journal Voucher Type: Indicate whether the JV requires 1 Approver, or >1 Approver.

Journal Credit & Journal Debit: Enter the Credit and Debit totals from the JV spreadsheet.

Month To Be Posted: Enter the date of your submission.

Memo: Describe the purpose of the Journal Voucher

(Record the 5-digit Request # to easily find the JV via OnBase Retrieval)

How will you document approval(s) for this request?

I have approval emails to attach: Include the approval emails in the JV Backup Documentation upload.

I will use this form with listed approvers and workflow to capture the approval: This will route the OnBase form to the Approvers listed in the next section.

Use the CTO – JV Spreadsheet button to upload your JV spreadsheet.

Use the JB Backup Docs button to upload approval emails and documentation.

Enter the First Departmental Approver that the form should be routed to at the top, and the Second Departmental Approver below. If you selected 1 Approver earlier only 1 section will appear.

Use the Last name field to search. Be sure to select the correct individual on the “Select Keyset” pop-up.

Enter your UserID or Last Name to search for yourself on the “Select Keyset” pop-up.

Click Submit.